Careers at LabCentral

Who are we?  

Founded in the heart of Kendall Square in 2013, LabCentral is a network of shared laboratory spaces and scientific communities that serve as a launchpad for high-potential life-sciences and biotech start-ups. We deliver first-class facility and operational support, skilled laboratory personnel, and an expansive events program designed to add value to the community and promote connectivity‒ as well as the other critical services and support that early-stage companies need to begin start-up operations.   

What is this role?  

LabCentral is looking for a highly organized and experienced Manager, Executive Administration to support our recently appointed CEO, Maggie O’Toole, in the exciting evolutionary efforts of a first-in-class life sciences startup accelerator and non-profit ecosystem innovator located in the heart of Kendall Square, Cambridge, MA. 

Reporting directly to the CEO, this cross-collaborative, high-volume position requires both strategic and tactical skills. The role offers broad business-impact administrative work through partnered approaches and prioritized management of time, energy and stakeholder relationships. The position would be an ideal match for the passionate career administrator who is seeking a proactive “rhythm of business” planning role and champions the philosophy that excellence in business administration is a key input for not only CEO success, but broader team and organizational success. 

Great people, collaborative environment, incredible benefits, and C-suite-level administrative work within an industry that truly seeks to have positive world impact – if this sounds like your dream job, we want to hear from you! 

What will I do? 

Responsibilities:  

• In partnership with the VP of Operations, manage the corporate yearly rhythm of business schedule on behalf of the CEO and broader Leadership team. 
• Provide dynamic strategic administrative calendaring support on behalf of the CEO, handling high volume of competing requests (via multiple clients internal and external to LabCentral) that require professional discernment on appropriate urgency/prioritization to complete. 
• Manage process logistics for quarterly Board of Directors and sub-committee meetings. 
• Responsible for weekly Senior Leadership Team meeting logistics management including agenda setting, meeting topic facilitation, and follow up action coordination/tracking. 
• Partner closely with the Sr. Director of People Strategy & Culture on monthly All-Team meetings on process and organization of materials 
• Email monitoring and task follow-up management for inbox of the CEO 
• Coordinate meetings, speaking engagements, and conference logistics. Schedules and manages travel on behalf of the CEO (both domestic & international). 
• Independently writes communications while also reviewing and editing executive communications on behalf of the CEO for grammar, style, content, and formatting. 
• Prepares meeting prep material, reports, and research analysis based on information compiled from various sources on a regular basis. 
• Initiates and continuously improves administrative procedures for company’s scaling needs. 
• Coordination of other administrative projects as assigned. 
   

What do I bring?  

Desired behaviors & competencies: 

• High ethical standards, a commitment to confidentiality, and strong anticipatory thinking that guides decision making. 
• Ability to independently establish priorities and manage concurrent tasks and projects with the highest levels of professionalism, timely turn-around, and client service. 
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills, and resiliency. 
• Comfortable functioning in a role that requires a high degree of flexibility with the ability to independently solve non-routine issues under minimal supervision (balanced with a willingness to request clarification/assistance when questions/difficulties arise). 
• Confident and professional poise when interfacing with external high-profile collaborators that leadership may be interacting with (eg external boards, community officials, philanthropic organizations, international dignitaries, etc.) 
• Curious and proactive mindset to achieve continuous growth both personally and for the business. 
• A “self-starter” mindset that looks to continuously improve processes for increased effectiveness of the CEO, extended Leadership teams and company as a whole. 
• Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations. 
• High degree of personal accountability and ability to seek/receive/process constructive professional feedback. 
• Strong communication skills, verbal and written. 
   

Technical knowledge: 

• Working knowledge of Microsoft Office Suite (or equivalent platform (Google Suite / Mac OS etc.) with advanced skills in MS Outlook and MS Teams.  
• Demonstrates understanding of company policies and procedures and their application/impact on company operations and success. 
• Displays a working knowledge of the company’s mission critical goals and assists with the implementation of systems/ process that the company needs to operate effectively and achieve measurable success. 
   

Qualifications:  

• B.A. (or equivalent degree) and 5 – 8 years of relevant work experience, or 
• H.S. Diploma, A.A. or A.S. and 8 – 10 years of relevant work experience 
• Previous experience in Biotech preferred but not required 

Work environment:  

• Fully onsite during regular business hours 
• Ability to sit for long periods, ability to move around an office environment, and ability to communicate information and ideas so others will understand 
• Ability to lift and carry a minimum of 25 pounds 

What do we offer?  

Benefits:  

• Fully Covered Medical, Dental and Vision Premiums: We have you and your dependents covered, including deductible costs.  
• Long and Short-Term Disability & Life Insurance: Life can be unexpected; we’ve got your back. 
• Flexible Vacation: Enjoy the flexibility to take the time you need.  
• Three Months Fully Paid Parental Leave: We’ll help support you during life's important moments. 
• 401K Match Up to 6% with Immediate Vestment: Know your future is secure with our 401K match. 
• Transportation Reimbursements: We'll cover commuting costs for a parking pass, MBTA, or bike maintenance so you can get to work hassle-free. 
• Health & Wellness: Relax and enjoy reimbursements for fitness, yoga, massage therapy, and other holistic health practices. 
• Technology Stipend: To ensure you stay connected, we offer a monthly cell phone stipend as well as yearly reimbursements for cell phone repairs. 
• Professional Growth: We offer a stipend for continuing education and training to invest in your career growth, and we help ease the burden of student loans by providing reimbursement. 
• Fantastic Work Environment: Be inspired by colleagues and residents, and work in vibrant spaces that are stocked with a variety of snacks. Plus, we offer in-house programming on thought-provoking and diverse topics! 
•   

Compensation: 

Our compensation philosophy is intentional and researched to align with average market salaries; comprehensive, generous benefits to support overall well-being; and parity with our existing and future team members. Below details the value of what our compensation package may look like, but specific details pertaining to an individual will vary.     

Salary range: $83k-98k along with the potential to earn a bonus of 12% based on company performance.    

Approximate monetary value of benefits (based off an individual – dependents increase value): $24,000.  

Equal Opportunity Employer:      

LabCentral is committed to building teams that reflect the fabric of the city around us. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation, please let us know. We are proud to be an equal opportunity employer.